PRIVACY POLICY

Last Updated: May 2026

Bizpedia UK Limited (“Bizpedia”, “we”, “us” or “our”) is committed to protecting your personal data and respecting your privacy.

This Privacy Policy explains how we collect, use and protect your personal data when you interact with us, including through our website, services, and events.

  1. CONTACT DETAILS

Legal entity: Bizpedia UK Limited
Company number: 08416239
Data Protection Lead: Josh Williams
Email: accounts@bizpedia.com

Registered Office:
Midland House, 2 Poole Road, Bournemouth, BH2 5QY

Bizpedia UK Limited is the data controller responsible for your personal data.

  1. THE DATA WE COLLECT ABOUT YOU

We may collect, use and store the following categories of personal data:

  • Identity Data: name, title
  • Contact Data: email, phone number, address
  • Business Data: company name, role, industry, company size
  • Financial Data: payment details (processed via secure third-party providers)
  • Technical Data: IP address, browser type, device data
  • Usage Data: how you interact with our website and services
  • Marketing Data: communication preferences
  1. HOW WE COLLECT YOUR DATA

We collect data when you:

  • Register for events or services
  • Become a Bizpedia member
  • Attend events as a guest
  • Subscribe to communications
  • Interact with our website
  • Provide information directly (forms, surveys, business cards)
  1. HOW WE USE YOUR PERSONAL DATA

We use your data to:

  • Deliver our services and events
  • Manage memberships and accounts
  • Facilitate networking between members and attendees
  • Improve our services and experiences
  • Send relevant communications (where permitted)
  • Comply with legal obligations
  1. MEMBER & EVENT DATA SHARING

Member Directory

As part of the Bizpedia experience, certain information (such as your name, company and business contact details) may be shared with other members to support networking. The information shared will typically be limited to business contact details and relevant professional information relevant to networking.

You may request restrictions on this sharing at any time.

Event Attendees & Guests

Where appropriate, limited information (typically name, company, and contact details) may be shared with other attendees and hosts to facilitate post-event connections.

This will be communicated clearly at the point of data collection.

Data Obtained from Third-Party Sources

We may, from time to time, obtain personal data about individuals from third-party sources, including reputable data providers, business directories, publicly available sources, and professional networks. This data may include business-related information such as name, job title, company, and business contact details.

We use this data to identify individuals and organisations who may have a professional interest in Bizpedia membership, events, or services, and to support the development of new groups and business opportunities. We take reasonable steps to ensure that any third-party data we receive has been collected and shared in accordance with applicable data protection laws. However, we rely on the representations of those third-party providers in this regard. Where we use personal data obtained from third parties, we will do so on the basis of our legitimate interests, where we believe that: the processing is relevant to your professional role; you would reasonably expect such contact in a business context; and our interests do not override your rights and freedoms. Where required, we will provide you with this Privacy Policy (or a link to it) at reasonable period of obtaining your data, or at the point of our first communication with you. You have the right to object to this processing and to request that your data is no longer used for these purposes at any time. Clear opt-out options will be provided in all relevant communications.

  1. LEGAL BASIS FOR PROCESSING

We rely on the following lawful bases:

  • Contract: to deliver services to members
  • Legitimate Interests: These legitimate interests may include facilitating member connections, developing our network, improving event delivery, identifying potential members, and developing our services.
  • Consent: for certain marketing communications
  • Legal Obligations: to comply with applicable laws

Where we rely on legitimate interests, we ensure this does not override your rights.

  1. MARKETING COMMUNICATIONS

We will only send marketing communications where:

  • You have provided consent, or
  • You are an existing customer and we are promoting similar services (soft opt-in)
  • We have identified you through publicly available business information or other lawful sources and believe, on the basis of our legitimate interests, that our services, events, membership opportunities, or networking activities may be relevant to your professional role or organisation.

You can opt out of receiving marketing communications at any time by using the unsubscribe link included in our communications or by emailing: accounts@bizpedia.com.

  1. SHARING YOUR DATA

We may share your data with:

  • Event venues and partners
  • Payment providers
  • IT systems and CRM providers
  • Professional advisors
  • Legal or regulatory authorities (where required)

We do not sell your personal data.

  1. Third-Party Contact Data Provided by Members

Where members provide details of their business contacts (including “top contacts”), they confirm that they have the right to share this information with Bizpedia and that the individuals concerned would reasonably expect their details to be used for professional networking purposes. Members are responsible for ensuring that any personal data they provide complies with applicable data protection laws.

Bizpedia will process this data to support member networking and business connections and will handle it in accordance with this Privacy Policy.

Where appropriate, we may provide a mechanism for those individuals to access their data or request its removal.

  1. INTERNATIONAL TRANSFERS

Your data may be transferred outside the UK where necessary.
We ensure appropriate safeguards are in place (such as Standard Contractual Clauses).

  1. DATA RETENTION

We retain personal data only as long as necessary. We periodically review the data we hold and securely delete or anonymise it where it is no longer required.

  • Member data: membership duration + reasonable period thereafter
  • Event data: We retain guest data for as long as reasonably necessary to support future event planning, repeat attendance, and potential membership opportunities, unless a shorter retention period is required by law or the individual requests deletion.
  • Marketing data: until opt-out or inactivity
  1. DATA SECURITY

We implement appropriate technical and organisational measures to protect your data, including access controls and secure systems.

  1. YOUR RIGHTS

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion
  • Restrict processing
  • Object to processing
  • Request data portability
  • Withdraw consent (where applicable)

To exercise your rights, contact: accounts@bizpedia.com

  1. COMPLAINTS

You have the right to lodge a complaint with the UK supervisory authority:

Information Commissioner’s Office (ICO)
www.ico.org.uk

  1. COOKIES

We use cookies and similar technologies to enhance your experience, analyse website usage, and support our services.

Cookies we use may include:

  • Strictly necessary cookies – essential for the operation of our website
  • Analytics cookies – to help us understand how visitors use our website and improve performance
  • Marketing cookies – used to support communications and promotions (where applicable)

Where required, we obtain your consent before placing non-essential cookies through our cookie consent banner. You can manage your preferences at any time via our cookie settings tool.

You can also control cookies through your browser settings; however, disabling certain cookies may affect the functionality of our website.

Some cookies may be set by third-party providers (such as analytics or embedded content services), and we recommend reviewing their respective privacy policies for further information.

You can withdraw or change your consent at any time via our cookie settings tool.

  1. THIRD-PARTY LINKS

Our website may contain links to external websites.
We are not responsible for their privacy practices.

  1. AUTOMATED DECISION-MAKING

We do not carry out automated decision-making or profiling that produces legal or similarly significant effects on individuals.

  1. WHERE WE REQUIRE YOUR DATA

Where we need to collect personal data by law or under a contract, and you fail to provide that data, we may not be able to perform the services.

  1. CHANGES TO THIS POLICY

We may update this policy from time to time.
We will notify you of material changes via email or website notice.